Adăugate 1 week ago

Office Assistant

LocațieBucuresti, Bucuresti, Romania PP Adecco

Tipul Job-uluiStaff

Dată2019-07-09

CategorieProcurement and Supply Chain




Office Assistant


JOB SUMMARY & SCOPE
To provide high quality PA support to the GM and also by supporting the finance team and the colleagues working in the office in administrative and organizational tasks.
MAIN RESPONSIBILITIES 
GENERAL MANAGER

• Manage administrative duties for the General Manager: organizing meetings (confirm date and time with the people involved & book meeting room according), events, travel arrangements, agenda

• Statement, cash and card monthly

• Statement , cash and card quarterly for CENE report

• Arrange transfers for GM

• Guide GM for corporate / team communication

• Administration

• Registering invoices incoming within the company

• Keeping cash in the company and cash register weekly

• Registration of all purchase orders database and archive them

• Database management of fixed assets

• Bidding for acquiring various products / services

• Organization, filing and archiving of documents, databases related documents both physically and scripts

• Receiving, coordinating and forwarding of internal documentation and information

• Support for medical and sales departments, in recruitment of employees: online ad posting and CV selection

• Support for developing the company’s internal procedures

• Performing other duties assigned by the management on a daily basis

• Ordering office equipment and stationery materials – for each department – monthly

• Providing office protocol where meetings

• Reservations for meeting rooms and check availability of meeting rooms- daily

• AWB for courier – daily

• Delivery orders for colleges in the country and the marketing department – daily

• Order, plastic glasses for water

• Shopping: tea, plastic spoons & wipes for desk; gifts for employees birthdays – monthly

• Translation and drafting of documents

• Receiving external calls and taking the message and phone number (don’t make the transfers never)
TELEPHONY DATABASE:

• Activate new numbers

• Close numbers unused (if is necessary)

• Checking problem connections, network problems with the provider

• Assignment numbers for people who leaves the company
SUPPORT FOR THE HR DEPARTMENT:

• The schedule of liquidation and related protocols

• Preparing materials for interviewing candidates
TRAVEL

• Organization of events (meetings, trainings, company events, visits from the group, team buildings) - organizing auctions for all types of services (at least 3 suppliers), setting location, depending on the type of event, visiting locations, choosing menus and coffee breaks 

• Database management services related to travel (leisure, event and ticketing) 

• Management of travel accounts 

• Solving problems with airlines, card 

• Maintaining relationships with travel agencies 

• Issuing purchase orders in order obtain necessary services organization

• Development procedures for travel
JOB DIMENSION
MAIN INTERNAL RELATIONS:
Marketing, Medical, Sales, Finance & Operations, HR department
MAIN EXTERNAL RELATIONS:
Agencies, suppliers
EDUCATION & PROFESSIONAL EXPERIENCES NEEDED
Education: 

• Colleague or University education is a plus
Relevant Work Experience: 

• Minimum 2 years’ experience in similar position
REQUIREMENTS
Skills / Competencies

• Good communication skills 

• Accuracy & follow-through;

• Fast reaction to urgent situations and new tasks;

• Strong work ethic & high personal integrity;

• Strong ability to prioritize and track multiple projects and solve problems. 

• Strong computer skills and full knowledge of MS office products 


 
Aplică acum adecco/job.cancel

Număr de referință AD a0W4I00000KSu2TUAT

Job-uri recent vizitate

  • Mureș, Targu Mures, Romania PP Adecco
  • Specialist
  • Bucuresti, Bucuresti, Romania PP Adecco
  • Specialist
  • Cluj, Cluj Napoca, Romania PP Adecco
  • Staff